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BDE-R VSC Standing Committees- Operating Procedures

VSC STANDING COMMITTEES: OPERATING PROCEDURES

The Veazie School Committee believes that standing committees can be useful to its decision-making process and in the transaction of Committee business. The Committee may establish such standing committees as it deems necessary to facilitate school unit governance and address ongoing school unit needs. A standing committee has only such authority as specified by the Committee.

All standing committees shall be comprised of less than a majority of the Board.

All standing committee meetings are open to the public except as provided by the Freedom of Access Law and the Municipal Public Employees Labor Relations Law.

  1. Each standing committee shall meet at the call of its chair or at the direction of the Chair of the Veazie School Committee.
  2. The chair of a standing committee, in collaboration with the Superintendent/ designee, will establish the agenda for each meeting to promote the orderly flow of information and the effective operations of the Committee and its standing committees.
  3. Notice to the public of the date, time and place of a standing committee meeting and the agenda for the meeting shall be provided at least three days in advance and in a manner consistent with the Committee’s policy and practice concerning notification of Committee meetings.
  4. The Superintendent may designate administrators or staff to serve in a liaison or advisory capacity and/or to provide information and/or resources. The standing committee may request, through its chair, such resources as are deemed necessary for conducting the business of the committee.
  5. Any other member of the Committee, staff or public may attend a standing committee meeting, but may speak only at the discretion of the chair.
  6. For any matter on its agenda, a standing committee may by majority vote of members present, or by consensus, agree to make recommendations to the full Committee. Recommendations may be in the form of a proposed motion and/or a report. A standing committee may also forward a matter under discussion to the full Committee with no recommendation.
  7. The presence of a majority of the members of a standing committee shall constitute a quorum for voting purposes. Only the members of the standing committee may vote on agenda items.
  8. In the event that the chair of a standing committee is unavailable for a scheduled committee meeting, the chair can designate another member of the committee who will be in attendance to act as chair for the duration of that meeting.
  9. Standing committee reports will be included as an agenda item for all regular Committee meetings.
  10. Any item referred to a standing committee by the Committee shall be reported on at the next regular Committee meeting. The standing committee’s report should indicate work completed or progress made to date. The report may include the recommendation for continued standing committee study.
  11. Standing committees are not required to take minutes. Standing committee minutes, if prepared, are public information, subject to the Freedom of Access Law.

Legal Reference: 1 M.R.S.A. § 401 et seq.

Adopted: _____11-4-09___________

Reviewed: _______________________

Revised: _______________________