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EBCR Emergency Response Guidelines

GUIDELINES TO EMERGENCY RESPONSE POLICY

NON-SCHOOL-HOUR INCIDENTS

1.  Police, other community resources and staff should inform the appropriate administrator or his/her designee--i.e., the Superintendent if Union-wide, or the building principal if limited to the John R. Graham School--regarding the incident.

  1. The appropriate administrator will verify the facts of the event with the reporting party and/or the family involved.
  2. The Superintendent will be notified at the first opportunity.
  3. The Superintendent or his/her designee will be the only spokesperson to the press and public on behalf of the school department.
  4. The spokesperson will take into account the wishes of the family regarding confidentiality.
  5. The appropriate administrator will call a meeting of the Emergency Response Team.

2.  The Emergency Response Team will meet at the school in as timely a manner as possible.  The purpose of the meeting is:

  1. To select a team leader from among those trained in crisis intervention or with expertise in the area of need.
  2. To determine specifics of a plan to deal with the effects of the incident on the student body and staff.
  3. To determine what announcement will be made to the students and to obtain parent approval of the announcement.
  4. To formulate suggestions for the staff in handling discussions regarding the incident.
  5. To consult with the family to determine needs and to provide requested assistance.
  6. To assist in obtaining the services of appropriate resources.

3.  The principal is responsible for informing staff of the incident.  If appropriate, the staff "storm chain" will be utilized.  The Superintendent will inform the School Committee.  The Emergency Response Team will remain available to assist as needed.

4.  The principal will hold a brief staff meeting prior to the opening of school.

5.  An announcement of the incident to students will be made in homeroom by the teacher or alternate staff.  The school's intercom system will NOT be used as a method for initial student information.

  1. Whenever possible, a fact sheet will be provided to assist staff in dealing with the incident in the classroom.
  2. The principal will extend the homeroom period as required.
  3. Careful attendance will be taken in homeroom and all other classes throughout the day. Parents will receive prompt notice of absence should a child have left school.

6.  The Superintendent or designee shall determine if notification of the incident shall be sent home.  The purpose of the notice will be to inform parents of the facts of the incident; the actions taken by the school; and to list possible sources of assistance.

7.  The ERT and teachers are requested to monitor any changes in student/staff behavior--i.e. emotional stability, irregular behaviors, etc.

  1. Some individuals may need additional specific services.
  2. Referrals should be made to guidance personnel or the administration for appropriate action.

8.  A planned program to establish closure to the day may be developed by the principal as appropriate.  The activity should allow students and/or staff to express concerns and report on the day's proceedings.

9.  An end-of-day staff debriefing is encouraged.

10.  The Emergency Response Team will hold a debriefing meeting and will develop a written evaluation on the effectiveness of the activities conducted within the school.

IN-SCHOOL INCIDENTS

1.  A responsible adult shall inform the building administrator of the emergency incident in a prompt and timely manner, only after providing for the health and safety of others.

2.  The appropriate administrator shall conduct an evaluation of the incident and determine a response plan.

3.  The response plan will be instituted, in keeping with the steps described in the GUIDELINES FOR NON-SCHOOL-HOUR INCIDENTS.