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BEDG Minutes of School Committee Meetings


The superintendent, in his/her role as committee secretary, shall prepare and maintain accurate minutes of all meetings of the committee. The minutes shall reflect the type of meeting (regular, special or emergency), the date, time and place of the meeting, and the names of the members present and those absent. The minutes shall include, at a minimum: the wording of motions and resolutions, the name of the committee member making the motion, the name of the committee member seconding the motion, the action taken, and the vote. When a committee member abstains from voting because of a conflict of interest as defined by law, his/her abstention and reason for doing so shall be recorded in the minutes.

Draft (unapproved) minutes of meetings will be distributed to all committee members prior to the meeting at which they are to be presented for approval. Draft (unapproved) minutes will be sent to the President of the Veazie Education Association, will be made available to the media upon request and may be inspected and copied by members of the public at the Office of the Superintendent. Draft (unapproved) minutes shall be identified as draft to indicate their status.

School committee meeting minutes shall be acted upon by the committee at its next regular meeting. The committee’s action on the minutes will be reflected in the minutes of the meeting at which they are approved. Approved minutes shall be permanently filed in the Office of the Superintendent where they shall be available to the public for inspection and copying during normal business hours.

Legal Reference: 1 MRSA § 402(3), 408

20-A MRSA § 1004, 1055

30-A MRSA § 2605

Adopted: May 6, 2004