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JSA Student Surveys Admin. Procedure

Student Surveys and Marketing Information – Administrative Procedure

This administrative procedure is intended to assist administrators and school staff in the Veazie School to comply with the Federal Protection of Pupil Rights Act and applicable regulations concerning the administration of surveys.  The Veazie School does not collect, use or disseminate personal information about students for marketing or commercial purposes. 

This policy does not prevent the collection, use or dissemination of personal information collected from students for the exclusive purpose of developing, evaluating or providing educational products or services for or to students or educational institutions (including but not limited to tests and assessments, sale by students of products or services to raise funds for school-related purposes, student recognition programs and book clubs or magazines).

I.  Parental Consent to Surveys

Any survey funded by the U. S. Department of Education (USDOE) for the purpose of gathering the following information requires written notice to parents/guardians and their written consent:

  • Political affiliations or beliefs of the student or the student’s parent;
  • Mental or psychological problems of the student or the student’s family;
  • Sexual behavior or attitudes;
  • Illegal, anti-social, self-incriminating, or demeaning behavior;
  • Critical appraisals of other individuals with whom respondents have close family relationships;
  • Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
  • Religious practices, affiliations or beliefs of the student or the student’s parent; or
  • Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

For surveys not funded by the USDOE, parents/guardians must be given prior written notice at least fifteen (15) days prior to administering the survey.  If parents/guardians do not with their child to participate, they must submit a written request to the Superintendent within ten (10) days of receiving notice that a survey is to be administered.

II.  Procedure for Inspection of Surveys/Instructional Materials

Parents/guardians have the right to inspect any survey created by a third party before it is distributed or administered to students.  Parents may also inspect instructional materials, including teacher’s manuals, films, tapes, or other supplementary material which will be used in connection with any survey.

Parents/guardians may request to inspect surveys or related instructional materials by submitting a request in writing to the Superintendent within ten (10) days of receiving notice that a survey is to be administered.  The Superintendent shall make arrangements for the parent/guardian to inspect the survey and/or materials within a reasonable time prior to the scheduled date for the survey.

III.  Notice to Parents Regarding Surveys

Parents/guardians will be provided with a copy of this policy at the beginning of each school year, and within a reasonable time if substantive changes are made to the policy by the Board.  If actual or expected dates of surveys have been scheduled when the policy is distributed, parents/guardians of affected students will be notified at that time.  If surveys are scheduled after the start of the school year, parents/guardians will be provided with reasonable notice before the survey is administered.

IV.  Annual Notification of Rights

Parents/guardians will be provided annual notice of their rights under the application Federal Protection of Pupil Rights Act, and State Laws and Regulations at the beginning of each school year or upon enrollment if the student enrolls after the start of the school year.  The Veazie School Department may provide notice through any of the following means:

  • Publication in the student handbook;
  • Publication in newsletters or other material distributed to each parent/eligible student; and
  • School announcements of upcoming surveys provided to each parent/eligible student.

V.  Students Age 18 or Older/Emancipated Students

In the case of emancipated students or students over the age of 18, the parent/guardian rights described in this policy transfer to the student.

VI.  Complaints

The United States Department of Education maintains an office that handles complaints about alleged violations of FERPA by local school units.  Complaints regarding violations of rights accorded parents/eligible students may be submitted in writing to:

Family Policy Compliance Office
Department of Education
400 Maryland Avenue, S.W.
Washington, D.C.  20202

Legal Reference:         20 U.S.C. §6361 (No Child Left Behind Act)

20 U.S.C. §1232h; 34 C.F.R. Part 98 (Protection of Pupil Rights Amendment)

20 U.S.C. §1232g: 34 C.F.R. Part 99 (Family Educational Rights and Privacy Act)

Cross Reference:         JRA – Student Education Records and Information